Privacy Policy

Welcome to JoinVersa's privacy notice.

This privacy notice provides information on how JoinVersa collects and processes your personal data when you visit our website and sign up to use our services and receive our newsletters.

It is important that you read this privacy notice together with our website privacy policy which contains more detailed information about our data processing and can be accessed here.

Important information and who we are

JoinVersa Ltd is the controller and responsible for your personal data.

Contact details
Full name of legal entity: JoinVersa Ltd

Email address: info@joinversa.com

Postal address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ

1. The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

Identity Data includes first name, last name, email address, address, date of birth and telephone number.

Contact Data includes address, email address and telephone number.

Engagement Data includes details about how you use our platform, jobs that you have seen, applied for and/or are interviewing for, feedback about your progress in relation to job applications, and messages that you send to and/or receive from Employers on our platform.

Financial Data includes the collection of credit card or other financial account information directly from you or the use of our service.

Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, operating system and platform.

Profile Data includes your username and password, your interests, preferences and feedback, languages that you speak, your education and work history (including details of roles, projects and your salary (if you choose to provide it), and your job search preferences.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

2. How we use your personal data

We will only use your personal data for the purpose for which we collected it which include the following:
● To register you as a new customer.
● To perform the contract we are about to enter into or have entered into with you.
● To manage our relationship with you.
● Where we have your consent, when processing Special Categories of Data or when the law requires us to seek your consent before sending marketing emails to you. You have the right to withdraw consent to marketing at any time by contacting us
● To improve our website, products/services, marketing or customer relationships.
● To recommend products or services which may be of interest to you.
● Where we need to comply with a legal obligation.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

3. How we share your personal data

We may share your personal data with external third parties set out below:

● Third party employers that use our website and services to select and recruit candidates.
● Service providers acting as processors who provide IT, software and/or system administration services.
● Professional advisers acting as processors including our lawyers, bankers, auditors and insurers who provide us with consultancy, banking, legal, insurance and accounting services.
● When required by law or regulation, HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers.
● Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose	Type of data	Lawful basis for processing including basis of legitimate interest
To register you as a new customer and allow you to access our website, app, and services, including our job matching service.	● Identity ● Contact ● Engagement ● Profile ● Usage ● Marketing and Communications ● Special Categories	● Performance of a contract with you ● Consent (Special Categories only)
To manage our relationship with you which may include contacting you with updates or information about our service (but excluding marketing).	● Identity ● Contact ● Profile	● Performance of a contract with you ● Necessary to comply with a legal obligation ● Necessary for our legitimate interests (to keep our records updated and provide relevant information to our customers)
To operate, administer and protect our business, this website and the app (including dealing with our customers, troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).	● Identity ● Contact ● Technical ● Engagement ● Profile ● Usage ● Special Categories	● Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud, to enforce our Terms and Conditions or other legal rights, and in the context of a business reorganisation or group restructuring exercise) ● Necessary to comply with a legal obligation ● Consent (Special Categories only)
To deliver relevant website and app content and advertisements to you, and measure or understand the effectiveness of the information we serve to you.	● Identity ● Contact ● Engagement ● Profile ● Usage ● Marketing and Communications ● Technical	● Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences.	● Technical ● Usage	● Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website and app updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about roles and companies that may be of interest to you, and to allow companies to reach out to you about roles that may be of interest.	● Identity ● Contact ● Engagement ● Profile ● Usage ● Marketing and Communications ● Technical ● Special Categories	● Necessary for our legitimate interests (to develop our products / services and grow our business) ● Consent (Special Categories only)

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

We may use your Identity, Engagement, Profile, Technical, Usage and Special Categories of Data to form a view on jobs or services that you may be interested in, or that may be suitable for you and may display relevant content on our website, or send it to you by email. You may also receive marketing communications from us if you have opted in to receive marketing, or if you have requested information from us or purchased services from us and you have not opted out of receiving that marketing.

This is how we decide which products, services and offers may be relevant for you. You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and, in each case, you have not opted out of receiving that marketing.

Opting out

You can ask us to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences at any time. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product or service experience or other transactions.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact info@joinversa.com If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

4. International transfers

We may transfer, store and process your personal data outside the UK. More detail can be found here:

● We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.
● Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK.

5. Data retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

6. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner's Office, the UK regulator for data protection issues (www.ico.org.uk).

These rights are to:

● Request access to your personal data.
● Request correction of your personal data.
● Request erasure of your personal data.
● Object to processing of your personal data.
● Request restriction of processing your personal data.
● Request transfer of your personal data.
● Right to withdraw consent.

7. Further details

If you are looking for more information on how we process your personal data including on data security, data retention and lawful processing bases, please access our website privacy policy.

8. No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

9. What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.